Fast Facts

  • Minimum Sponsorship Donation: TBA
  • Dates: 1 – 6 August 2019
  • 4 days / 5 nights
  • 60 – 80 kms per day
  • Botswana, Zimbabwe and South Africa
  • Schedule – TBC
  • Start Point and Registration: Limpopo Valley Airfield, Botswana
  • End Point: Mapungubwe Confluence Site, Mapungubwe National Park, South Africa
  • Beneficiaries: Children in the Wilderness

Entry Requirements:

While this event is defined as a mountain bike Tour and not a race, it is important for participants to understand that the route is strenuous. Although there are back up and support teams, anyone that enters should take note of the following recommendations to ensure a safe and enjoyable Tour:

  • You must be in good, physical condition, with a resting heart rate of 60 bpm, and must have spent a minimum of 6 hours a week on a bike for at least the past three months.
  • Participation in at least one mountain bike event of a minimum of 70 km is mandatory in the 9 months leading up to the event.
  • You must have the ability to do a continuous ride of a minimum of 5 to 6 hours per day over four consecutive days.
  • You need mountain bike technical skills and must have done ample training for endurance riding with lots of time in the saddle.
  • If you have any doubts as to your ability to complete the Tour or have any pre-existing medical conditions, we highly recommend that you get permission from your medical doctor before entering and ensure you have capacity to do the necessary training.

Rules and Regulations:

As a participant on the Tour, please ensure that you take note of the below:

  • Minimum age requirement for any participant is 16 years of age and a maximum of 70 years of age, unless permission has been requested and granted by both a medical practitioner and the Event Organisers.
  • Safety-approved riding helmets are compulsory (gloves are recommended).
  • Each participant will be allocated to a group of comparable riding ability. They will ride in groups made up of approximately 18 participants with an allocated Tour/ Support Leader for each group to ensure that the safety of the riders is never compromised.
  • This is not a race and you do not have to be a super mountain biker to enter. However you do need to be fit and healthy with training and preparation to be able to participate.
  • Acceptance onto the Tour is subject to the participant completing and submitting the following:
    • Online registration form;
    • Online acceptance of the indemnity form;
    • Full payment of the required amount by due date.
  • The Organisers reserve the right to decline any registrations for any reason whatsoever at their sole discretion without having to give any explanations. In these cases full refunds will be given.
  • Should any participant behave in a way that negatively affects either the enjoyment or safety of themselves or other guests, he/ she will be warned and if need be, evicted from the Tour without compensation. This includes any participant that comes to the Tour not medically and/or physically fit enough to participate in an event of this nature.
  • It is imperative that your bike board is well fixed to your bike and has your NAME on it. If you change bikes please ensure that your bike board name is changed as well.
  • Upon registration, you will be given a colour-specific wrist band, please wear this throughout the event so staff and suppliers can identify you as our guests.

Safety

  • Participants may not deviate from the official route.
  • The mountain bike Tour may take you into close contact with wild animals. Neither the Organisers, the sponsors, their employees, partners nor agents can be held responsible for any injury or incident on the Tour.
  • The Tour Leader and officials’ word is final! Safety precautions must be taken seriously and should be strictly adhered to. Anyone found in contravention of the officials or any safety regulations will be evicted from the Tour without compensation.
  • Should you arrive on the Tour without adequate preparation and proceed to hold back your group during the Tour, your Tour Leader will be fully entitled to prevent you from riding and/or to allocate you to a support vehicle.
  • We recommend that all participants carry a space blanket with them. These are cheap, readily accessible and extremely useful.

Health

  • The mountain Tour takes place in malaria-prone areas; please consult your doctor regarding anti-malaria precautions. This is at your own discretion.
  • A current tetanus vaccination is recommended.

Luggage and Bicycles

  • As space on the luggage vehicles is limited, your luggage must be restricted to one 20 kg soft bag.
  • Please ensure that your luggage and bicycles are clearly LABELLED. Luggage tags and bike boards will be supplied in your registration bag.
  • Please ensure that your luggage and bicycles are adequately insured as the Event Organisers cannot be held responsible for any damage or loss to personal belongings, luggage or bicycles.
  • Bikes will be loaded onto and off trucks for transport to/from the start of the Tour.
  • Only mountain bikes in good working condition will be allowed to participate.
  • Please note that tubeless conversions are MANDATORY. If you arrive without a tubeless conversion, you will be asked to pay for a conversion on site (which will definitely cost you more).
  • All participants must carry a 3L hydration pack – this is mandatory and those who arrive without one will be fined.
  • Due to the area we travel through, sand is inevitable. We will do everything possible to stay away from sand, but we suggest that you prepare for sand and get wide tyres to ensure you are better equipped to deal with this.

Environment

  • The mountain bike Tour will travel through National Parks. All participants must agree to respect the wildlife and environment through which we travel and to obey all National Park rules and regulations.
  • No littering. Please keep all your wrappers on you until the next refreshment stop.
  • Please burn all toilet paper if you have to use the bush toilets!
  • We kindly ask you to assist us in ensuring that we leave these areas in a pristine condition. This will ensure that we can continue to ride through these wonderful wilderness areas in the future.

Passports and Visas

  • The onus is on the participant to ensure that his/her passport and visas are valid for the countries through which we operate, i.e. Botswana, Zimbabwe and South Africa. The Organisers, the sponsors, their staff and their agents cannot be held liable for any visas etc. not held by the participant, or the cost of visas.
  • Please ensure that your passport is valid for a minimum of 6 months after the Tour and that you have two blank pages in your passport.

Insurance

  • It is a condition of the Tour that it is the sole responsibility of each participant to ensure that they have comprehensive medical aid or medical insurance cover. You will be charged directly by the relevant service providers for any emergency services you may require, so ensure that you are fully insured!
  • It is also recommended that participants take out cancellation insurance. Due to the logistics of the event, we cannot refund any entry fees.
  • Evacuation insurance is included in the minimum sponsorship donation.

Photography

  • The Tour Organisers reserve the right, without further notice, to make use of any photograph/film taken on the Tour without payment or permission. No photographs of a compromising nature will be used

Consent and Agreement

  • By completing the online registration for this Tour, it constitutes consent by all participants covered by that payment and/or registration, to all provisions of the conditions, and general information contained on the following:
    • Nedbank Tour de Tuli Indemnity Form
    • Tour rules
    • Payment Terms and Conditions
  • The terms under which you agree to participate in this Tour, cannot be changed or amended except in writing and signed by the Tour Director.

What to Expect:

Accommodation/ Tent Villages

The tent village is set up according to your allocated riding group. When you arrive in camp, all you need to do is to select a free tent in the row of your group, which will be clearly marked. Each person will be allocated a two-man tent with a high-density mattress. If you are travelling as a couple or family group and are allocated to different riding groups due to differences in riding ability, please ensure that you advise us via email a month prior to the event, so that we can make the necessary arrangements to the tent allocations to accommodate all members of your family.

Please Note:

  • If you change riding groups during the event, you will still sleep in the group that you were originally allocated to.
  • All participants to bring their own pillow, bottom sheet (if required), warm sleeping bag and towel.

Bar Services

All drinks in camp will be served from the bar and paid for with bar tokens. Bar tokens can be purchased in advance on your registration profile. We highly recommend pre-purchasing tokens to avoid carrying too much cash with you on Tour.

If you pre-purchase bar tokens, you will find these in your registration bag on arrival.

The bar will stock a variety of beers, wines sponsored by Painted Wolf Wines, soft drinks, limited spirits and mixes. General costs are as per the below:

  • Soft Drinks: R10.00
  • Beer: R20.00
  • Single spirit and mix: R20.00
  • Painted Wolf Wines: R80.00 – R190.00

Bean There Coffee

Our trusty barista’s from Bean There Coffee will be set up in each camp from 05h00 – 21h00 to prepare a hot drink for you. Help yourself to a cuppa’ tea, coffee and hot chocolate.

Bike Services

Hot Spot Cycles is once again our trusted and loyal bike tech team for the Tour. The Hot Spots team will be based in all overnight camps to assist with bike repairs. All spares will be charged for and will need to be settled directly with the bike technicians. We will stock the main brand of bike spares, if you require any specialised spares please ensure that you bring these with you.

Please note that the bike technicians are busy and will do all possible to assist with getting your bike ready to ride the following day. However in order to facilitate this we ask you to take note of the following:

  • If you do have bike repairs that need to be done, please ensure that you take your bicycle to the maintenance team as soon as you arrive in camp.
  • The bike technicians will not be responsible for the washing of your bikes.
  • All bike repairs need to be done the night before – the bike technicians need to leave early in the morning to ensure they are set up at the next camp in time for your arrival.
  • Hot Spot Cycles are agents for Scott, Merida, Cannondale, Norco, Silverback, Momsen and Look. They will be able service all bike brands, but for warranties and new bikes, they will only be able to support the above mentioned brands.

Additional notes:

  • Bike Washing: there will be a bike washing facility close to where the showers are located. We ask you to be conservative with this service as water is a scarce resource and valuable commodity in the areas we travel through. Bike washing facilities will only be allocated to those bikes who need maintenance to ensure that we are not wasting water unnecessarily.
  • Bike Park: A pre-erected bike park will be located at each camp site. Please ensure that your bike is stored in the bike park each evening. Whilst we have not had any theft issues, if you want to be 100% sure on the safety of your bike, we recommend you bring your own combination chain and lock with you.
  • Bike Insurance: Please ensure that you bike is adequately insured as the Event Organisers cannot be held responsible for any damage or loss to personal belongings, luggage or bicycles related to the event. Insurance for your personal belongings is for your own arrangement and account.
  • Only mountain bikes in good working condition will be allowed to participate on the event.
  • Please note that tubeless conversions are MANDATORY. If you arrive without a tubeless conversion, you will be asked to pay for a conversion on site (which will definitely cost you more).
  • Please ensure that you have a spare derailleur hanger and other bike specific spares.
  • Please ensure that you carry the basic bike spares required to fix day to day technical problems. See our recommended Packing List.

Daily Schedule

Each day, your schedule can look something like the following:

  • Early morning light breakfast served from 05h30. This will include cereals, muffins, fruits and porridge.
  • Luggage and mattresses need to be carried to the top of your tent row for loading onto the luggage trucks.
  • The first group will depart at around 06h15 and the last group at 08h30. This is dependent on the sunrise.
  • A tea stop will be arranged after approximately 25km. This stop will serve sweet and savoury snacks, tea, coffee & juices. Energy supplement will be available here.
  • Brunch will be arranged at approximately 40km and will consist of any of the following: wraps, sandwiches (or similar), pasta salads and soft drinks. Brunch will also have energy supplement available.
  • The bike park and the bike tech team will be located in each camp.
  • A Biogen Recovery Station will be set up near the Bar in each camp. We suggest that you have the recovery mix. This is a protein based drink that will assist in muscle recovery.
  • Light lunch will be served on arrival at camp from around 13h00 to 16h00.
  • The bar will be open in camp (additional cost for drinks) and Bean There Fair Trade Coffee will man the tea and coffee station at no extra cost to the participants.
  • Camp services i.e. bike mechanics, massages, medical tent, support desk etc. will be available each day until 21h00 every evening.
  • Dinner will be served around 19h00. Participants will also get a briefing on the following day’s ride.

Luggage

Please note that luggage is restricted to ONE x 20kg Soft Tog bag that includes your personal belongings.  Penalties will apply for overweight bags.

There will be luggage trucks transporting the luggage from camp to camp. In your registration bags you will be given luggage tags which are colour coded according to your riding group. Please ensure that these tags are securely attached to your luggage so that when your luggage is off loaded in camp, we know which tent row it belongs to. We will do all possible to keep your personal belongings safe however, please do not leave valuables unattended in your bag. If you have something valuable, please hand it to Support Desk for safe keeping. We recommend that you bring a COMBINATION LOCK and ensure that your bag is kept locked. Theft unfortunately can and does happen. Please ensure that your passports are stored in a safe place (we do suggest that you ride with your passports each day).

Please note:

  • Please do not have loose sleeping bags or small items separate to your luggage – due to the volume of luggage, these small items will in all likelihood get lost.
  • Ensure that you use the event luggage tags on all your belongings. If you bags are not labelled with your name and they do get mislaid we will be unable to return them to you.

Massages

Balancing Touch will be sponsoring the massages for the 2019 Tour. We will have massages appointments at each camp on a first come first serve basis. Each person is allocated 1x 20 minute massage per riding day. Your massage appointments can be booked at the massage station, we suggest you do this as soon as you arrive in camp each day.

Please note that later time slots will be reserved for the later groups to ensure every can enjoy this service.

Meals

Throughout the Tour, all meals will be catered for, from a light lunch on your arrival day to a breakfast on the day of departure.

Medical

A medical tent will be erected in each camp to manage day to day ailments. The medical tent will be manned by a qualified medical person. Please note that we have limited stock of basic medical supplies.

Recovery Station

A Recovery Station sponsored by Biogen will be set up in each camp in close proximity to the bar. The Recovery Station will supply energy supplement for before and during your ride, as well as recovery supplement for after your ride, each day. Whether you are preparing for your ride or just arriving back in camp, you can enjoy these delicious supplements – your muscles will appreciate it!

Showers and Toilets

Each camp will have showers for you to enjoy after a hectic day’s riding. Please bear in mind that we are operating in remote areas and thus water is a scarce resource and valuable commodity. We ask you to take this into consideration and keep your showers to 3 minutes.

Toilets will also be available in each camp. Botswana and South Africa have porter toilets which are serviced throughout the day. In Zimbabwe, we will have long drops toilets. These will also be serviced throughout the day.

There are no formal toilet stops along the riding route. Bush toilets are the only option.

Support Desk

In each camp, you will find the Support Desk. The Support Desk team will be able to asset with the following functions:

  • Support and assistance with general enquiries.
  • Sale of bar tokens.
  • Lost property.
  • Safe keeping of valuables,
  • Sale of event apparel and size exchanges.
  • Charging of event equipment.

Please note that we have limited charging capacity and equipment will be charged on a first come first serve basis. Tour Leader equipment such as radios and GPS units take priority.

Tipping

Tipping of the local staff is completely at your own discretion. If you want to tip staff, please do not tip them directly or tip using bar tokens as these are non-refundable for the staff and as a result of this it causes havoc. We will have a tipping jar available at the Support Desk and any tips that you would like to make for the local staff can be deposited into the tipping jar and will then be distributed equitably.

WiFi Services

WiFi services, powered by Liquid Telecom, will be provided on the first and last evening only.